Sharing Hub: a single way to control all shared items

What is the Sharing Hub?

The Sharing Hub is a feature accessible only through the NordPass Admin Panel. As an organization Owner, you can use it to view and easily manage all individual items or folders shared within your organization, as well as those shared externally by your users.

This means two things: first, you gain full visibility into your company’s shared data—allowing you to see exactly who has access to what, the type of access they have, and who originally shared each item—all from one centralized dashboard. Second, from the same dashboard, you can manage access to shared credentials and folders in real time by granting, revoking, or modifying permissions for any shared item or folder. This way, you can ensure your employees share sensitive information like passwords, passkeys, or credit card details securely—without relying on unsafe channels—and you stay informed, ensuring everyone only has access to what they need.

Many existing password management solutions don’t provide full visibility and control over shared credentials from a single, centralized dashboard. Because of this, organizations often either rely on unsupervised peer-to-peer sharing or restrict credential sharing altogether, with the latter leading some employees to ignore established policies and use insecure channels like email or chat apps. Naturally, both scenarios pose a serious risk to the company’s cybersecurity. NordPass solves this problem with the Sharing Hub, giving administrators the tools they need to easily monitor and manage access to shared items.

How the Sharing Hub works

Access and availability

The Sharing Hub is exclusive to users with the Owner role within the organization. Owners can access this feature via the Admin Panel.

The Sharing Hub is available only with our Enterprise plan. The Sharing Hub is purpose-built to meet the needs of companies that require comprehensive oversight and management of access to their sensitive information.

Enabling and disabling the Sharing Hub

Organization Owners have the ability to turn the Sharing Hub on or off based on their needs within a company. This can be done through the Settings page in the Admin Panel. 

Centralized dashboard

Once enabled, the Sharing Hub becomes a centralized dashboard where organization Owners can track and manage all shared items within and outside the company. This includes items that have been shared internally, such as passwords, passkeys, credit cards, personal information, or secure notes. Thanks to the Sharing Hub, you will be able to see metadata for each item such as the title, type, owner, and the last edited date. This metadata provides valuable context without exposing the contents of the shared items.

It's also worth noting that the Sharing Hub doesn’t give Owners direct access to the items themselves or a way to make changes to them. Instead, its main purpose is to offer improved visibility of items shared across the organization and make it easier to manage who has access to what. This means that, as an organization Owner, you can see who has access to certain items, who originally shared them, and what level of access they have—then adjust those permissions as needed.

Access management

Thanks to the Sharing Hub, organization Owners can easily grant, change, or remove access to shared items or folders for anyone in the organization. In other words, you can give someone access whenever it's needed, limit what they can do with it, or remove their access entirely if it’s no longer necessary.

To make things clearer, here are some key features you get with the Sharing Hub:

• Add/remove users and groups to/ from shared folders.

• Add/remove users to/from specific shared items.

• Adjust access levels like view, edit, autofill, or share for both items and folders.

• Transfer ownership of shared items or folders.

• Share folders with groups even if the organization Owner isn’t part of that folder.

With all this centralized control, organization Owners can stay on top of access management, reduce the risk of human error, and enforce strong security policies across the organization.

Filtering and sorting options

Tracking a huge number of shared items can be tricky. To simplify that process, the Sharing Hub includes filtering and sorting features that are designed to help Owners track the data efficiently.

• Filtering by item type: Owners can filter items by their type, for example, passwords, secure notes, or shared folders. 

• Filtering by user or group: Owners can select a specific user or group to see all items shared with them.

• Sorting by members’ status: You can sort members based on their status: Active, Inactive, or External.

• Sorting by title: Owners can sort items by title and organize items alphabetically, making it easier to locate specific items by name.

• Sorting by last edited date: Owners can sort items by last edited date, which can greatly help in identifying recent changes or updates.

Access details and ownership information

The Sharing Hub provides detailed information about who has access to each shared item and their specific permission levels. Owners can see:

• Active users: Users that currently have access to the item, along with their permission levels.

• Inactive users: Users who have been deactivated but may still have residual access to items.

• Pending shares: There are invitations that have been sent to users but not yet accepted. Pending shares indicate that the item is in the process of being shared, but access has not been established.

• External shares: Items created by organization users and shared externally are marked with a special icon and labeled "External." This visibility helps owners monitor data that is shared outside the organization, which could pose additional security risks.

To further enhance usability, the Sharing Hub also includes a search function that allows owners to search for items by their title. This is quite useful when the owner wants to quickly identify certain items without needing to scan through long lists or apply multiple filters. The search tool will ease the process of finding items and save time.

How can the Sharing Hub help your organization?

The Sharing Hub can help companies enhance their security and operational efficiency by offering centralized control of all shared items and folders. With this feature, organizations can more effectively prevent unauthorized access attempts, thoroughly audit all shared credentials and access levels from a single dashboard, and respond quickly to potential misconfigurations or cyber threats. In other words, the Sharing Hub helps ensure employees share credentials securely—without relying on insecure channels like email or chat apps—while giving admins the oversight and control needed to keep credential sharing safe and appropriate.

With the introduction of the Sharing Hub, NordPass meets the current needs and future demands of organizations needing more control and compliance capabilities. This makes NordPass stand out in the market, where security and transparency come first.