Manage physical document copies securely with NordPass Documents

Managing documents can be annoying. You have to make sure they’re kept secure, lest someone steals your private information, but you need them just accessible enough that you can access them in a pinch when you’re finalizing travel plans or handling taxes. Not to mention the hassle of staying ahead of renewals – who knew six months could go by so quickly when a passport renewal is in question?

NordPass is here to help you leave manual management struggles behind with Documents. This new item type, available with Premium and Family plans, allows you to store and manage digital copies of printed sensitive data.

What is Documents?

Documents is the new addition to the NordPass vault, offering a smart and secure way for users to store and manage up to 3 GB of digital personal documents, such as passports, IDs, and driver’s licenses.

Before the launch of Documents, NordPass Premium users were able to attach files to their stored credentials, secure notes, or contact information. However, it didn’t offer an option to manage digitized documents specifically. The introduction of dedicated document storage simplifies secure management of sensitive personal information by allowing NordPass users to find all their documents in one place.

Why Documents?

Personally identifying documents are still largely physical – you can store a plane ticket in your phone wallet, but you can’t do the same for your passport. Nevertheless, having digital copies of documents is often a necessity. If you’re applying for a visa or a job, filing for taxes, or sorting out college applications online, you need to provide a digital proof of identity or other relevant documentation that was issued in print.

Handling physical and digital documents requires care and sensitivity. Some physical identity documents are issued once and are difficult to replace. Losing access to them can put your sensitive information at risk. Creating a digital copy simplifies online procedures and can be useful if you ever need to replace the original.

A physical document can end up lost, stolen, or shredded. A person can accidentally spill a glass of water on it, and the ink on the paper can fade over time. Digitizing and encrypting personal documents creates a secure alternative form of storage and helps preserve your sensitive information for longer. Like any credentials or sensitive information kept in your NordPass vault, digital documents are protected by the XChaCha20 encryption algorithm and zero-knowledge architecture.

How does Documents work?

Secure document storage is available on the NordPass browser extension, iOS and Android apps, as well as desktop for all NordPass Premium users. It’s as easy as storing your credentials, with the added bonus of quick access to file uploads, adjustable reminders, and custom fields for additional information.

A smarter and safer way to store documents

Don’t waste any more time trying to remember where exactly you’ve saved the digital copy of your ID. With NordPass, you can find them all in your vault. You can select if you want to add an ID card, driver’s license, or passport. You can also store other unlisted documents, such as birth or marriage certificates, warranty cards, or insurance agreements, and customize the information you add. Each file attachment you upload can be up to 40 MB. You can set an adjustable reminder for expiration dates or other events. You can find all saved documents under the “Documents” tab or by entering their name in the search bar.

End-to-end-encrypted privacy

NordPass uses end-to-end encryption to protect all sensitive data in your vault, and document storage is no exception. Each document you upload is encrypted on your device and can only be accessed with your Master Password or biometrics.

Accessible on all devices

Don’t worry about keeping the flash drive with your digitized documents in your bag or forwarding attachment-only emails to your inbox. NordPass synchronizes your files across all devices, ensuring that your documents are on hand and available to download whenever you need them.

Flexible file storage

NordPass doesn’t limit the formats in which you store your documents. Anything goes, from standard files like JPG, PNG, or PDF, to specific formats issued with built-in security features. However, ensure your file is under 40 MB and your overall document storage doesn’t exceed 3 GB.

How to upload personal documents to NordPass

To start uploading a file in your document vault, simply go to the “Documents” tab and select “Add document,” or use the “Add” button in the “All items” tab on your NordPass extension or mobile app.

Upload from your device

Uploading a document to your NordPass vault is quick and easy. Simply drag and drop or tap to upload a file attachment directly from your phone or computer. You can attach multiple files to a document, as long as they’re under the size limit.

Add additional info in the custom fields

Need to leave an important note, external link, or take note of specific details in your document? Use custom fields to fill in the blanks. Personalize with important details, like date of issue, serial numbers, or names of relevant institutions, without downloading the attachments, and copy them directly from the vault. If you’ve added multiple attachments, you can use custom fields to keep track of which file contains what information.

Set reminders for key dates

Got an upcoming passport renewal, a pending payment, or a planned meeting you need to bring your document to? Set a reminder and get an alert via email and as an in-app notification once the time is up. Tap the notification to see more details about the related document. You can easily adjust or delete the reminder in the vault.

What are the benefits of storing personal documents in NordPass?

All your important records in one place

It’s not just documents that make your digital life easier. With NordPass, you can generate and store unique passwords for all your accounts or keep your credit card details secure. So if you need to log in to a governmental website to upload your sensitive information, you can kill two birds with one stone and use NordPass to protect your login credentials. It’s a flexible way to keep personal records protected – from passwords to passports.

Easy family document management

Preparing everything you need to obtain your and your partner’s marriage certificate? Getting visas sorted for the big family vacation? NordPass saves time by letting you store all the documents you and your family need in the same vault. Sort documents into folders for quicker vault management. Documents is available with the Family plan, allowing each person in your circle to manage their digitized personal information.

Please note that you can’t share documents with other NordPass users.

Access when you need it

Once you have your secure document vault set up, you can manage it to your preference. Keep your documents synced, remove outdated files to replace them with new versions, and download them on your device for quick and secure transfer.

If you switch to the Free plan, your previously uploaded documents will remain available in your vault until you delete them, and you will still receive reminder notifications.

Physical storage vs. online document storage: Finding a balance

At the crossroads of physical and digital, the latter has become a reliable way to preserve sensitive information. It adds a layer of reassurance that even if your physical documents are lost, you have a backup to fall back on. It’s not just the papers you use daily, either – digitization helps preserve historical information that can be lost to the passage of time. Thanks to digital document storage and encryption, physical document management can be handled more securely and reliably.

NordPass eliminates some of the complex steps of document storage. Storing digital documents in an encrypted vault lets you declutter your device and offers higher security than unencrypted internal or external storage. Documents on NordPass lets you manage digital-only files and make it easier to keep track of updates and renewals.

Documents is available now with NordPass Premium and NordPass Family.